Every object owned, every access reviewed, without the spreadsheet

Microsoft 365 tenants fill up with mailboxes, groups, Teams and service accounts that nobody feels responsible for. Ownership Registry gives each one a named owner, asks that person at regular intervals whether it is still needed, and keeps the proof. Here is what that looks like in practice.

Know what you actually have

Most companies cannot say how many shared mailboxes, Teams or service accounts they run, let alone who needs them. The registry builds that list for you and keeps it current.

• One list for everything: shared mailboxes, Microsoft 365 groups, Teams, distribution lists, security groups, SharePoint sites, applications and service accounts.
• Always up to date: it checks your tenant on a schedule you choose, from daily to monthly, and new objects appear on their own. Your admin gets a short summary of what was added.
• Beyond Microsoft 365: file shares, on-premises service accounts or anything else that needs an owner can be added by hand.
• Clean history: when something is deleted in Microsoft 365, it is archived in the registry with its record intact.

A named person for everything

Accountability is the whole point. Every object gets two people: an owner and a backup.

• People leave, ownership does not disappear. When an owner leaves the company, the backup takes over automatically and is told by email.
• Gaps are visible, not hidden. If both owners are gone, the object goes straight to the top of your to-do list and your admin is notified.
• A head start instead of a blank page. For Teams and Microsoft 365 groups, the owners already set in Microsoft 365 are proposed automatically; you confirm them with one click.
• Your old spreadsheet still counts. Import the owner list you already have, and the registry tells you which lines it could not use and why.

Reviews people actually answer

Access reviews usually fail because they are a chore. This one takes an owner a few seconds.

• One email, one question: "Is this still needed?" Two buttons, yes or no.
• No login, no training, no new tool for the people answering. The link works once and only for the current owner.
• Review frequency matched to risk: monthly for sensitive service accounts, every six or twelve months for everyday mailboxes and sites.
• On demand before an audit: start a review for any object at any time.

Nothing slips through, nothing is deleted by surprise

If nobody answers, the registry does not give up and it does not guess. Owners get two reminders, a week apart. After three weeks without an answer, your service desk receives an escalation email, and high-risk items are clearly marked so they are handled first.

When an owner says "no longer needed", the service desk gets a removal request. The registry itself never deletes anything: a person always makes the call. To help with that call, the escalation notes whether the mailbox or account is still being used, so something busy is not mistaken for something abandoned.

See where you stand at a glance

• One number for management: the share of your objects that have a confirmed owner.
• Three clear to-do lists: objects without an owner, objects whose owners have left, and objects marked as no longer needed.
• Search and filter by name, type and status.
• Export to Excel whenever you need to share or report.

Evidence your auditor accepts

Every step is recorded: who was asked, when, what they answered, what was escalated and who changed which setting. Records cannot be edited or deleted afterwards, and the complete history of each object is one click away.

That is the evidence ISO 27001, SOC 2 and NIS2 reviews ask for. What each framework requires is on the ISO 27001 and NIS2 pages.

Safe to run in your environment

• Read-only. It cannot change or delete anything in your Microsoft 365 tenant.
• Your data stays yours. It runs on your own infrastructure or in your Azure subscription, and nothing is sent to us.
• Built to fail safely. If Microsoft 365 is briefly unreachable, nothing is archived or reassigned by mistake.
• Sign-in with your existing Microsoft accounts. Administrators manage the registry; your service desk can see everything but change nothing.

Your security team will find the exact permissions and architecture on the security page.

Current scope

So you can judge the fit before the demo, here is what it does not do today:

• It covers one Microsoft 365 tenant per installation.
• Escalations reach your service desk by email rather than through a direct connection to your ticketing system.
• Audit history is viewed per object; there is no ready-made audit report yet.
• Emails to owners are in English.

Pricing and deployment options are on the pricing page.

Questions about the features

What does it keep track of?

Shared mailboxes, Microsoft 365 groups, Teams, distribution lists, security groups, SharePoint sites, applications and service accounts, plus anything else you add by hand, such as file shares.

What happens when an owner leaves the company?

The registry notices on its next check. The backup owner takes over automatically and is told by email. If there is no valid backup, the object moves to the top of your to-do list.

How much work is it for the owners?

A few seconds per object: one email, one click, no login and no training.

Does it delete anything on its own?

No. Unused objects are reported to your service desk, and a person decides what happens. The registry has no permission to delete anything in Microsoft 365.

See it on your own tenant

In a 30-minute demo you see your real Microsoft 365 objects, the owners the registry already suggests, and your current coverage, read-only. Book a demo